1. Introduction

This Privacy Policy outlines how Asset Protect Ltd collects, uses, and protects your personal data when you use the Veridox platform. By accessing or using Veridox, you agree to this Privacy Policy.

2. Data We Collect

We collect the following information:

• Personal identification information (e.g., name, email address)
• Uploaded documents, images, and related metadata for analysis
• Payment information, where applicable

3. How We Use Your Data

The data we collect is used to:

• Provide forensic analysis of documents and images
• Maintain service records and account management
• Improve our platform and services

4. Data Transfers

If your data is transferred outside of the UK or the EU, it will be done in accordance with GDPR standards, ensuring that your privacy is protected regardless of location.

5. User Rights

You have the right to:

• Access, modify, or delete your personal data
• Request data corrections or restrict data processing
• Withdraw consent for data processing, subject to legal obligations

Requests related to personal data will be addressed within 30 days.

6. Data Retention

We retain data for as long as your account remains active. After account deletion, data will be stored for 90 days before permanent deletion. For legal compliance, we may retain data for up to 6 years.

7. Data Breach Response

In the event of a data breach, Veridox will notify affected users within 72 hours and outline the steps being taken to minimise the impact.

8. Security Measures

We employ industry-standard security measures such as encryption, firewalls, and secure servers to protect your data from unauthorised access. However, no method of transmission over the internet is 100% secure.

9. Cookies and Tracking Technologies

Veridox uses cookies to enhance user experience and analyse platform performance. Users can manage cookie preferences or opt out entirely by adjusting their browser settings.

10. Children’s Privacy

Veridox is not intended for users under the age of 16. We do not knowingly collect personal data from children. If we discover that data from a minor has been collected, it will be promptly deleted.

11. Data Anonymisation and Aggregation

Veridox may anonymize and aggregate data for internal analysis and business improvements. Anonymized data cannot be used to identify specific individuals.

12. Third-Party Services and Processors

We work with third-party service providers to facilitate payments, document storage, and forensic analysis. These third-party providers are required to comply with GDPR and protect user data to the same standards as Veridox.

13. Marketing and Communications

Currently, Veridox does not send any marketing communications. Should this policy change in the future, users will be notified and provided the opportunity to opt-in or opt-out.

14. Updates to the Privacy Policy

We reserve the right to modify this Privacy Policy at any time. Users will be informed of any changes via email or through the platform. Continued use of the service after such updates constitutes acceptance of the revised Privacy Policy.

15. Jurisdiction and Governing Law

This Privacy Policy is governed by the laws of England and Wales. Any disputes arising from this Policy will be settled in English courts.